Flow Track

Gym management software made simple

Manage memberships, automate billing, and run check-in from one dashboard—built for fitness centers, studios, and coaches who need clarity without clutter.

From membership renewals to revenue visibility, Flow Track helps teams in Nigeria, the UK, and around the world keep operations smooth. New to running a gym? Start with our Learn guides.

Browse product highlights below—or open Features for a concise list.

Built for real gym floors and back offices

See how teams use Flow Track to run memberships, speed up check-in, watch revenue, and automate follow-ups—whether you operate in Lagos, London, or anywhere your members train.

  • Members

    Member Directory: live attendance, renewals, and follow-ups

    Track your roster in one place—see who is checked in now, who joined this month, and whose membership is expiring soon so your team can act before churn. Plans and amounts display in your gym’s currency (e.g. ₦ for Nigerian operators).

    • Search, filters, and export—built for busy front desks
    • Status at a glance: active, expiring, and last visit (including retention signals)
    • Add members and manage billing cycles without spreadsheet chaos
    Explore features
    Flow Track Member Directory: live attendance, expiring memberships, NGN billing, and member list for gym admins

  • Check-in

    Contactless check-in: member QR codes staff can scan in seconds

    Each member gets a personal check-in QR—staff open the phone camera, follow the link, and confirm. Download or share the PNG, use manual check-in when needed, and see renewal status on the same screen so the front desk stays in control at peak times.

    • Digital membership QR: camera-based flow with clear on-screen instructions
    • Optional secret rotation for stronger security across your gym
    • Member profile, renew, and save changes without leaving the check-in context
    See how check-in works
    Flow Track check-in: member QR code, staff instructions, renew membership, and contactless gym entry

  • Revenue

    Revenue Hub: MRR, collections, churn, and breakdown by plan

    See the financial health of your gym in one dark-mode dashboard—monthly recurring revenue, collections with success vs failed payments, churn, and revenue split by plan (e.g. Monthly Premium, Fortnight Flex). Filter by date range, print or save as PDF, and lock revenue when you need privacy on shared devices.

    • MRR trends and totals in your gym’s currency (e.g. NGN for Nigeria)
    • Collections and reconciliation tools with clear success/failure visibility
    • Revenue by plan type so you know which tiers drive membership income
    View revenue capabilities
    Flow Track Revenue Hub: MRR, total collections, churn rate, revenue by plan, NGN amounts, and date filters

  • Automations

    Automate outreach: expiry emails on your schedule, plus Run now

    Send membership expiry reminder emails when subscriptions hit the day windows you configure—scoped to your gym, using the same rules as the daily cron. Trigger a send immediately from the dashboard when you want to catch up, without waiting for the next scheduled run.

    • Tenant-scoped reminder windows (aligned with your notification settings)
    • One-click Run now for on-demand expiry outreach
    • Pairs with welcome emails, admin absentee alerts, and Learn guides for operators
    Explore features
    Flow Track Automate Outreach card: expiry reminder emails, Run now button, tenant-scoped membership automation